Daviot Village Hall Committee

Monday 29th November 2004

7.30pm

 

 

Present:            N. Masson, R. Michie, D. Scott, J. Sparshatt, S. Padfield, M. MacInnes, D. MacInnes, J. Penman, L. Craigie, K. Gordon, K. Duncan

Apologies:        J. MacBain, P. Richardson, A. Taylor, L. Anderson, M. Mackie, S. Bruce

 

N. Masson welcomed those present. The minutes of the last meeting held on 21st September 2004 were read and accepted as a true record.

 

Matters arising                                                                                                 

The Constitution has been backdated and completed. D. MacInnes requested a copy of the Constitution for K. Newton, N.Ironside etc.    

Security light has been installed by C. McRobbie

It was confirmed that the hire of the kitchen is not specified on the current forms but this is only an issue if there is a shared use of the small

hall and the kitchen which is not a common occurrence.  The forms will remain as they are for the foreseeable future.

The heaters are behaving erratically.

On 29/10/04 N. Masson visited Mr Rae of Kirkton Park. Mr Rae followed up this meeting with a letter stating that he would rather not takedown the wall. N. Masson to discuss further action with the solicitor. N.Masson also to check with solicitor what information can be put onto the Website.

Until then these minutes will not go onto the website              

Other matters

The committee has received a letter from Aberdeenshire Council regarding the ‘Harmonisation’ of the Public Entertainment Licence.       

J. Sparshatt and J. MacBain to meet to discuss.

The New Year Dance has booked a band called Sunset costing £600. Tickets will therefore be £6.00 each. Teens must be accompanied

by adults. Raffle prizes to J. Sparshatt.

Charity Events are NOT free and will be charged from now on.

The Treasurer reported that we have received £525.00 back from theDirect Debit to Hydro Electric. The Bank Balances are £9424.49

High Interest and £5600.00 (approx) Current account.  £3500.00 of this will be transferred to the High Interest Account. Now that we have

established an end of year date as 31st March, J. MacBain plans to start to sort out the books.  June Dunnett has kindly offered her services and

J. MacBain has already had a meeting with her and made up a plan of action. They are going to do a set of accounts for the year 2003-2004;

this will enable them to have an opening balance for 2004 – 2005. There will be no audited accounts from the years 2001-2002 and 2002 -2003

A calendar with morning, afternoon and evening sessions has been created by K. Gordon for the hall bookings.

K. Duncan raised several issues for Playgroup. The back fire door with the ramp is faulty as is the Ladies toilet door onto the hall. The locks in  

the toilets need changing to prevent children locking themselves in. A removable alarm will be put on the small hall back door. The left gas

cylinder is empty. The right one is almost empty. They will be putting up a display roll of felt with suction pads. N. Masson to ask C. MacBain to

do the maintenance work.

Update on Project Committee

K. Gordon reported that W. Taylor, Grants Officer had visited the Committee and explained that they will not be able to get enough funding for a new building which will make the task much more difficult but not impossible. Detailed quotes have been sought from W. Lippe regarding a refurbishment as an alternative option. They are meeting again in January with a public meeting planned for February.

Date of next meeting was set for Monday 13th December at 7.30pm

Meeting closed at 9.20pm.